VOCE MEETING – 1 DECEMBER 2015

Present:  Pam; Rebecca; Kent; Chris R; Catherine; Noel; Dinah; Carla; Marion

Apologies: Judy B

AGENDA ITEMS

• Dates and times for rehearsals next year – hall bookings
• Fees – review?
• Finances
• Coordinating with Elaine Coates
• Repertoire/music for 2016
• Recorded parts
• Performances
• Accompanist

1. Fees:  fees will remain the same, but $10 discount if annual payment made in Term 1.
2. Dates for Rehearsals for 2016:  1^st, 3^rd & 5^th Tuesdays, starting  Tuesday 2^nd February – 6^th December, 7-8.30 pm and a  ½ day 13^th February 8.30 am – 1.30 pm.  Note:  Carla not available Tuesday 29 March, however we may meet then and rehearse ourselves.

Action:  Kent will let Demolay contact person know

1. Social Gathering:  Chrissy Martin has suggested a pizza function at her place early in the year

Action:  Chris R to approach Chrissy M about idea of having lunch at her place (pizza) after February workshop with Carla

1. Coordinating with Elaine Coates:

One Day One Choir – September 22^nd, International Peace Day & joint concert, suggested by Elaine.

Action:  Pam will invite Elaine to come along to first Voce meeting in2016 and discuss this with us.  

1. Finances:   All expenses for 2015 have been  covered and current balance is very healthy
2. Repertoire:  Carla to look at some songs to start us in 2016 and hopefully get parts recorded before rehearsals begin and prepare for performances. Proposed performances are:

• May (First Coat
• impromptu performance at Bon Amici’s (June)
• Languages & Cultures Festival (August)
• Spring Sing (September)
• Big Sing (October)
• joint concert with Elaine Coates’ choirs (November).

1. Accompanist:  Carla will think about her need for  this and get back to us depending on repertoire.
2. Ordering Music:  Carla will organise reimbursement/payment with Catherine
3. Next VOCE meeting Wednesday 27 January 2016, 6.30 pm at Rebecca’s

VOCE MEETING – 13 October 2015

Present:  Marion, Catherine, Rebecca, Kent, Pam, Dinah

Apologies:   Judy B

1. Current membership list – need to confirm who is a current active member of Choirbolical.

Action:  Rebecca to send emails to “unknown” members  for clarification and possible removal

1. Fees – a few members have not yet paid their fees for 2015.

Action:  Kent to make a verbal reminder at next rehearsal

1. Current balance -very healthy balance at present.  Carla to be aware that she can purchase music and charge to/be reimbursed by Choirbolical.

1. Sign for Demolay House

Action:   Andrew to get permission for us to put up a sign.   Details to include:  “Choirbolical – A Community Choir” and web site.

1. Bus to Big Sing

Action:  Check interest next Tuesday and whether Chris M is interested in helping out.

1. Introduction to Carla – Carla to come next week to rehearsal and be introduced to everybody and will be added as an administrator to the web site (Action:  Carla to liaise with Marion)

1. Starting date for rehearsals next year:  Tuesday 2 February

1. Proposed ½ day workshop with Carla – Saturday 13^th February – this will allow one rehearsal to kick off the year and then the workshop to follow the week after.

1. Starting Time for 2016.   Suggestion of 7 pm start.

Action:  Check with everybody next week before making a decision

1. Repertoire:  VOCE would appreciate meeting with Carla before the end of this year to discuss ideas about repertoire for 2016

Action:  Meet with Carla early December – VOCE Meeting 6.30 pm Tuesday 1 December at Rebecca’s place.

1. Christmas Breakup – 28 November at Rattrays’ place:  to invite Carla to come along as well

1. One Day One Choir event –

Action:  To invite Elaine C to next Voce meeting (Tuesday 1 December) to discuss further and also to discuss possibility of joint concert.  Pam will send email to Elaine

1. Spring Sing:  Saturday 10 September at the same venue.

Action:  Pam will email James C to ask him to lock in that date

VOCE MEETING – 21.1.15

Present:  Marion, Judy, Kent, Loretto, Judy B

Apologies:  Rob

1.   Keyboard purchased – thanks Rob & Astrid.

1. Workshop with Astrid for new members and to get stuck into new repertoire:  1 March proposed date (changed from 15 February), dependent on availability of hall

Action:  Andrew to check availability of hall

1. Spring Sing:  James Cuskelly has confirmed availability for Saturday 6 September.  He and Astrid will co-facilitate the workshop.  Queensland Kodaly Choir will attend and perform in the concert.   This gives us time to invite other choirs so that they can put it in their yearly program.  Toowoomba Vocal Ensemble to be invited.

Action:  Kent will email Elaine Coates to invite her choirs to participate.  Request a response by end February to facilitate planning.   Judy B will contact Warwick people.   Loretto to contact Pam re her Warwick contacts.  Kent will contact Penny Davies/Stanthorpe.

1. Introductions to new members;  flyers for new members with information about fees, rehearsals, performances etc.

Actions:  

1. Marion to prepare an information flyer which can be given either in hard copy or emailed to new members
2. Noel & Loretto to share responsibility for welcoming new members when they appear

1. Fees.

Action:  Rob to go over the current arrangements on the first night.

1. Nibbles:    First and last rehearsals for each term.

1. Performance in 1^st half of the year at a Toowoomba community event.

Action:  Loretto to send an email out soliciting ideas from Choir members to be considered by VOCE

1. Social events;  aim is to have one social event for each term.   Term 1 -  Workshop; Term 2 –

Marion & Andrew will invite choir to a joint meal at their place to bring instruments, songs, selves

1. Music.  Astrid is organising pieces to start the year with

VOCE Meeting – 31.3.15

Present:  Chris R, Dinah, Pam W, Loretto, Marion, Kent

Apologies:  Judy W

1. Spring Sing: Agreement to hire USQ Arts Theatre for $420 for the whole day.  Comes with piano (choice of 2 grand pianos), use of facility for the entire day.  Need to provide the following:

1. Event-specific risk and safety plan (Action:  Marion to provide Pam with template used in school)
2. Confirmation of technical requirements (eg. lighting)
3. Completed and signed site licence (Action:  Pam and sub-committee to finalise)
4. Full payment in advance but 60 day cancellation policy (Action:  Pam and sub-committee to advise Catherine of payment details)
5. Need to provide insurance details of PL coverage of $10,000,000 (Action:  Catherine to provide copy of insurance coverage to Pam and sub-committee)

Action: Next Tuesday to meet at USQ Arts Theatre at 4.00 pm to check out the venue.  Anybody welcome to come.

Much thanks and appreciation to sub-committee for work done so far.

1. Pop-up Performances – Saturday 6 June, 10 am – 12 noon

Action:  To meet at Groundup at 9 am next Tuesday and check out venues.    Suggestions are Cobb & Co, Groundup, Village Green, in front of street art installations.

1. Festival of Voices:   John Hughes will be the secretariat for Hobart.  We will establish an email group next week to help with payment details.

MINUTES OF VOCE MEETING – 28.7.15

Present:  Loretto, Dinah, Rebecca, Kent, Noel, Judy B, Astrid, Marion, Ritamay

Apologies:   Pam, Chris R

1. VOCE Structure – review and how to communicate to choir members

To hold over to next meeting

1. How to manage information to choir in rehearsal 

Action:  One member of VOCE to give very quick update on business issues;  this will be limited to 5 minutes maximum in order not to take up too much singing time

1. Rebecca and emails

Rebecca will send emails that are about choir business only.  Members to make their own decisions what they wish to send independently and privately to choir members

1. Spring Sing update

Agreement on fees to presenters as per proposal by Pam

1. Follow-up on fees  and reminders

A number of choir members have not yet paid their fees.  A gentle/firm reminder will be made at rehearsals to check with Catherine if you are not sure whether you have paid

Action:  Email will go out explaining fee structure to all members

1. Payment for Astrid for Tasmania

Proposal is to offer Astrid a contribution towards her time as choir director for performances in Hobart based on the number of performances.

Action:  Kent will communicate this offer to Astrid

1. Astrid’s proposal to offer low fee places in choir

Action:  Announcement to choir in  email to go out from Loretto that inability to make payment should not be an obstacle to attending choir.   Loretto and Rebecca to be the people to contact for negotiation of fees

1. Invitation to sing at Margaret St Markets 6^th or 20^th September

Proposal for 20^th September,  performances 10 am and 11 am.

Action:  Loretto will email Chrissy to confirm

1. Performance at Westhaven RSL Home

Suggested that this could be a performance in November for us to sing all of this year’s repertoire (Hobart, Spring Sing, Big Sing songs), and then to have a meal together afterwards.

Action:  Pam to check possible dates/times with Westhaven in second half of November, and to check Astrid’s availability

1. Astrid’s Absence;

Astrid will be in Texas 18^th August.   Possibility of 11^th – Marion will check hall availability

Spring Sing Planning  -  from meeting 19.7.15

Archived Voce minutes from 2014

VOCE Meeting  -  Tues 8 April, 2014

Present: Loretto, Dinah, Kent, Jane, Rebecca, Judy W., Pam, Astrid (on Skype)

Apologies: Catherine, Marion

1. Performance in the first half of the year:

Options discussed : Flash Mob at Rep Theatre

Jazz Club gig (performing with another local person)

Song at Dan Wilson’s 40th birthday Art Show

Choir festival in Tasmania

Our own concert/musical night

Decision: Dan’s 40th Art Show on Sat 14 June at 2.30pm

Wilsonton Art Gallery (Wilsonton  Shopping Centre)

followed by

Choir Party at Loretto’s place

Bring own food and drink

Performance options for consideration for next year:

Walk for Refugees on Palm Sunday

Disability Awareness Week

RSL Retirement Village Concert!

2. Spring Sing: Saturday 6 September

Venue: Pam to investigate Fairholme, Grammar, Downlands, Glennie asnumber of participants could be high. (Kent to confirm numbers )

Leaders: James Cuskelly and Astrid

Choirs:Choirbolical, Kodaly, T’ba Vocal Ensemble, Women in Harmony,

Viva la Musica (Warwick), Pittsworth Choir (Jane to invite),

Awakening Voices of Harmony -Indigenous choir in Warwick  (Kent/Pam to follow up)

Catering:Choirbolical members to bring a sweet and savoury plate

Cost:$20 waged; $10 unwaged

Program: 9.00 – Registration

9.30 – Workshop

11.00 – Morning tea

11.30 – Workshop

1.00 – Lunch

Break/ rehearsal for concert

3.00 – Concert

3. While Astrid’s Away

-  23 June – 29 July

– Astrid to investigate the possibility of a replacement conductor

-Recordings of all pieces will be on the website

– July 1 and 15 could be used for parts practice at De Molay or at people’s homes.

– In preparation for the Big Sing, an extra practice may be called in August (5th, 29th, 26th)

4.  Possible rehearsals in school holiday time

Historically Choirbolical has operated on the school term basis.  Kent raised for discussion the possibility of meeting during school holidays if these occurred over our usual rehearsal times of the first and third Tuesdays of the month.  Astrid is open to the possibility.  Some of the issues to consider would be the increase in fees necessary to cover what would be 2 or 3 extra rehearsals in the year.  Further discussion to follow.

Pam Wilson minute taker

VOCE Meeting – 10.6.14

Present:  Marion, Pam, Loretto, Dinah, Rebecca, Kent, Jane, Judy W

Apologies:  Catherine, Judy B, Noel

1. Spring Sing:

1. Glennie Concert Hall has been booked as a venue.    Need a large venue because over 100 choristers confirmed to attend.
2. Choirs/number attending:

• Choirbolical – 20-25
• Pittsworth Choir – 20
• Viva La Musica (Warwick) – 20
• T/ba Vocal Ensemble – 12
• Women  In Harmony – 20
• Qld Kodaly Choir  – 50

1. Publicity – work up flyer from last year.

Action:  Ask Judy B to update last year’s flyer with new information (directions via Vacy St, where people can park) and include Concert information

Action:  Kent to send flyer to participating choirs, requesting that they give information about vegetarian/gluten free attendees for catering puposes.

1. Registration Table – Dinah, Judy, Chris and Marion
2. Times:

• Registration – 9 am
• Workshop start – 9.30 am
• Morning Tea – 11.00 – 11.45 am
• Workshop – 11.45
• Lunch 1.15
• Concert – 2.30 pm

1. Catering:

• Allocated $750 for sandwiches/wraps for 150 participants.
• Choirs asked to send names of people who are gluten free/vegetarian

Action:  Jane to order sandwiches and also coordinate coffee/milk/tea/cups etc

1. Languages & Cultures Festival – suggestion that Choirbolical could be one of the “roving” choirs.    Date is Sunday 10 August – Astrid is available.

Action: Marion will send in expression of interest to organisers and if accepted, we will go ahead.  

1. Astrid’s 3-session absence in July:  we will self-manage the rehearsals – practice in parts (each part to bring recording of their songs to practice with) and then spend some of the night coming together with all parts, etc.
2. Meal allowance for Astrid.   Agreed to cover this.

Action:  Catherine to include in payment